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Auto-Pay: Switch automatic bill payment on or off

There are two ways to enable or disable Auto-Pay for your bills: by payment source, or with workflows.

Updated over 4 months ago

If Auto-Pay is enabled, then by default, Corpay One will automatically pay your bills according to their specified due dates once they've been approved. You can easily modify this, however, if you prefer to pay certain bills manually.

Note: If Auto-Pay is disabled for a bill, it can only be paid by clicking the Pay Now button on that individual bill. This is what we mean when we say "pay manually."

1. Enable or disable Auto-Pay for a specific payment source

Navigate to Settings > Advanced > Payments, and under the Auto-Pay section, you can select whether bills scheduled for payment with a bank account or payment card should be paid automatically:

If checked, Auto-Pay will be enabled. You will notice that after approvals take place, the bills will move to the 'Scheduled' tab and will have that status indicated.

The bill will be paid automatically on the 'Delivery By Date'. This date may vary depending on the payment method chosen as they have different time frames.

If Auto-Pay is left unchecked, you'll need to pay those 'Unpaid' bills manually by navigating to the 'Scheduled' tab and clicking 'Pay Now' as seen in this image:

2. Disable Auto-Pay for specific scenarios with workflows

With workflows, you can define an unlimited number of scenarios where Auto-Pay should be automatically turned off. Simply create a workflow with an action to disable Auto-Pay whenever a bill matches certain criteria.

  1. Navigate to Advanced > Workflows, click the Create New Workflow button on the right side of the screen.

  2. Under Triggers, define the criteria for the bills you want to activate the rule (i.e. bills from a specific vendor, or over a certain total amount).

  3. Under Actions, select the action "Disable automatic payment" from the side menu. 

  4. Click Save and Activate. 

Now, any bill that activates this workflow will not be automatically paid, and will need to be paid manually. The example displayed above disables Auto-Pay on all bills above $5,000.

  • Note: any workflow that disables Auto-Pay will not impact the Auto-Pay settings described in the first point. The workflow will only disable Auto-Pay on bills that trigger the workflow. 

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