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PIN Management for Your Fuel Cards
PIN Management for Your Fuel Cards
Jessica L. avatar
Written by Jessica L.
Updated over a week ago

Empowering Secure and Efficient Fuel Transactions

In today’s fast-paced world, managing fuel expenses efficiently while ensuring security is paramount for businesses with fleets. That’s where User PINs for fuel accounts come into play. By assigning unique PINs to your team members or directly to vehicles, you gain control over fuel transactions, enhancing both security and accountability. Here’s how you can seamlessly set up and manage PINs for your fuel cards.

Step 1: Navigate to Manage PINS

First things first, log into your account. Head over to the "Manage PINS" section. This is your control center for all things related to PIN management.

Step 2: Assign Unique PINs

It’s time to assign PINs. You have two options:

  • User-Specific PINs: Assign each PIN to a specific team member responsible for fuel transactions. This personalizes the PIN to the user, adding an extra layer of accountability for users within Corpay One

  • No user PINS: These PINS are not assigned to a user within Corpay One, but are given a name still. This means you don’t have to add the user to your Corpay One team, but may compromise some downstream reporting.

Step 3: Educate Your Team

Knowledge is power. Make sure your team understands the importance of using their assigned PINs for every fuel transaction. This not only ensures accountability but also helps in monitoring and managing fuel expenses effectively.

Step 4: Keep Tabs on Fuel Spending

With PINs in place, it becomes easier to track who spends what on fuel. Use this data to identify trends, make informed decisions, and promote efficient use of resources within your organization.

Step 5: Stay Updated

Change is the only constant. As your team evolves, so should your PIN assignments. Make sure to update PINs as needed to reflect changes in personnel or vehicle assignments, ensuring that your system remains up-to-date and accurate.

Step 6: Support Is Just a Call Away

Encounter a hiccup? Our dedicated support team is always ready to assist with any PIN-related issues or queries. Don’t hesitate to reach out for help or guidance.

Why This Matters

Implementing a robust PIN management system for your fuel accounts is more than just a security measure; it’s a strategic tool for better fleet management. It empowers you to have granular control over fuel expenses, enhances security, and supports efficient fleet operations.

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