All about receipts

Corpay One supports both invoices/bills, credit notes and receipts. Here's all you need to know about how Corpay One handles receipts.

Frederik Riis avatar
Written by Frederik Riis
Updated over a week ago

What is a receipt?

A receipt is a confirmation or documentation of a finished payment that you, a coworker, or a vendor has performed. 

  • For instance, you receive a paper receipt when you have bought a coffee to-go at the coffee shop. Or you receive an email receipt when your payment card has been charged for your phone plan.

How is a receipt different from an invoice or bill?

A receipt differs from an invoice because it does not have an invoice date - it only has a payment date. While an invoice or bill typically refers to a pending payment, a receipt refers to a finished payment. In other words, receipts submitted to Corpay One will not be paid via Corpay One, since the payment is already complete.

However just like with bills and invoices, you can set up approvals and workflows for receipts with Workflow. This way, for example, managers can approve coworkers' expenses without the hassle of a paper expense report.

How do I submit a receipt to Corpay One?

Check out this guide!

How do I assign a receipt to a specific a payment account? 

Corpay One will automatically import your list of payment accounts from your accounting platform through an integraton. You can find the payment account list under Settings > Lists:

You then have two options:

A. You can select the correct payment account on each receipt:

  • Note: If the list is not appearing on your receipts, make sure you adjust the list's visibility.

2.  You can create a workflow with Workflow that automatically assigns the desired payment account to receipts of your choice.

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