FYI: If your account uses Inbox, please see this article for setting up Virtual Card vendors: Vendor Virtual Card Setup (Inbox)
Step 1: Integration with the Accounting System
If your organization uses QuickBooks Online, QuickBooks Desktop*, Xero or Microsoft Dynamics 365 Business Central the first step is to integrate with the accounting system.
Integrating with the accounting system can reduce the need for duplicate data entry when bills, payments, receipts, and credit notes entered into Corpay One sync directly into the integrated system. Categorization of GL accounts, departments, projects and document images sync over without additional work.
The integration can also streamline the account setup process by automatically bringing in Vendors, Categories, Payment Accounts, Departments, Projects and other lists into Corpay One.
For specific integration information follow the appropriate link below
While integrating with the Accounting System is helpful, it is not required to use Corpay One to pay Vendors with Virtual Cards or to receive rebates.
Step 2: Vendor Set Up
When a new vendor comes into Corpay One a vendor record is created.
To set up or modify the vendor information navigate to Vendor Payments > Vendors and select a vendor imported from your integration to edit or click Add Vendor to create a new vendor.
In the Payment delivery method select Virtual Card and enter the remittance email Corpay One should send the virtual card to.
Click Save to finish editing or creating a new vendor.
Note: If a vendor does accept card payments but does not have a dedicated email address to use, please contact support@corpayone.com and they can set up the payment process with your vendor.
Your vendor is now setup and ready to be paid by virtual card! For next steps, see Getting Started with Payables